A paperless intake pipeline for a fitness business
Design Engineering
Automates waiver + PAR‑Q intake with signature capture, PDF generation, and Notion-backed storage + clearance flagging
-> A compliant digital waiver workflow with PAR‑Q+ screening, minor handling, PDF generation, and Notion storage — so intake stops stealing time from client work
When
Jan '26
For
Be Intentional AP performance coaching studio
Discipline
Design engineering, front‑end, product
Tools
Cursor, Next.js, Base UI, Tailwind CSS 4, Zod, jsPDF, Notion API, Supabase
Challenges
→ We all have that one needy cousin…
Taking a step back
The studio trains athletes at multiple levels, so intake needs to be fast and trustworthy. I mapped a standard waiver + PAR‑Q+ flow into a digital experience that enforces compliance without adding complexity.
Insight –> A step‑based digital flow with conditional logic reduces errors and saves real time for both staff and clients.
Solutions
I leaned into a fast, creative build loop in Cursor —sketching the flow, wiring validation, and shipping a working intake system in a couple hours. The goal wasn’t just “get a link on the site,” but to turn a frustrating paper process into a real productAdmin login with role-based permissions so team members could upload and organize visual content securely.
Bringing a product to life
He asked for a simple waiver link and a message on his site. I took it further: in a couple hours of vibe‑coding in Cursor, I built a full intake system that works directly with the Notion integrations I’d already pitched for his organization.
Features
Multi‑step waiver + PAR‑Q+ flow
Canvas‑based signatures
Minor detection + guardian signature requirements
Conditional PAR‑Q+ fields + “Needs Clearance” flagging
Signed PDF generation and storage
Notion database entry creation
Anti‑spam honeypot and rate limiting
AJ's reaction
Immediate time savings by removing printing + manual filing
Less client friction with a single digital link to complete intake
Clearer review for any PAR‑Q+ “Yes” responses
→ I think he's happy.
Learnings
Even a small workflow change can unlock huge time savings for operators.
Conditional logic is essential for medical intake—fast for most users, detailed for the few who need it.
Integrating with the client’s existing tools (Notion) makes adoption friction‑free.
→ Personal software that makes a businesses life easier.